Before
A group lives in WhatsApp
Passports in one folder, hotel promises in a notebook, a rooming list in Excel, and buses on a call. When a late change comes, nobody is sure which list is right.
Run every Umrah group from confirmation to return
Umrah operators move groups through visas, hotels, rooms, buses and flights, often across several chat apps and sheets. Travix Umrah keeps the whole trip in one place and hands the costs to your accounts, so the movement and the money always agree.
If you confirm groups and then run them — importing MOFA lists, buying hotel beds, filling rooms, sending buses and meeting flights — Travix Umrah is the operations layer that starts where your invoice ends. It sits on the same account as your finance books, so a hotel contract raises its own draft bill instead of being retyped.
Before and after
After
One record from confirmation to return
Pilgrims, hotels, beds, vouchers, buses and flights share one system. A change in one place shows everywhere, and your accountant sees the hotel bill without being told.
Common challenges
- Pilgrim details live in chats, folders and several spreadsheets
- Hotel beds you contracted are tracked apart from who is actually in them
- Late changes mean rebuilding the rooming list by hand
- Airport and bus lists are made again for every group
- Hotel contracts and the money you owe them never meet
How Travix Cloud helps
- One record per pilgrim, found by passport in a moment
- Bed-level inventory that stays true as people check in and out
- Room allocation that warns you before an illegal placement
- Arrival, departure and bus lists made when you approve the voucher
- A draft supplier bill raised when a hotel contract is activated
An example day
A group, from confirmation to return
This is how one group moves through Travix Umrah. It is an example, not a customer story.
Confirmation
Bring in the pilgrims
Import the MOFA list, or scan passports one by one. Duplicates are flagged before anything is saved.
Rooms
Give everyone a bed
Check which beds you bought are free, then place pilgrims. The rules warn you before a bad placement.
Paperwork
Make the voucher
Start it from the invoice, add the shirka branding, and print one document your ground team trusts.
Travel
Meet every flight and bus
Approving the voucher makes the arrival lists and bus moves. Your airport team marks people in.
In Saudi
Check in, check out, stay on top
Check-in and check-out keep your bed count true, and alerts warn you about visas and arrivals.
After
Settle up
The hotel contract has already raised a draft bill for your accountant, and the reports show how the group went.
Key features for this solution
MOFA import and passport scan
Bring in a whole list, or scan one passport and let the form fill in.
Hotel contracts and bed inventory
Know what you bought, what is used, and what is free tonight.
Room allocation
A bed map that checks capacity, gender and blocks as you place people.
Vouchers with shirka branding
One printable document with flights, hotels, buses and pilgrims.
Arrivals, check-in and alerts
Mark people in, free beds at check-out, and get warned before a visa ends.
Add what you run
These add-ons work on the same account, with the same customers, suppliers and books.
Questions people ask
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