Travix Cloud

Umrah operations software for tour operators

Travix Umrah runs the trip after the sale — pilgrim records, MOFA visa data, hotel contracts, bed-level inventory and room allocation — and hands the costs back to your accounts. Your ledger already knows the money. This knows the movement.

Accounting ends at the invoice. Operations start there.

Most Umrah software is a booking engine with reports bolted on, or an accounting package that stops once the package is sold. Travix Umrah is the operations layer between them: it begins when a group is confirmed and runs until the pilgrims are home. It posts nothing to your general ledger — it raises the documents Travix Finance posts, so one set of numbers stays true.

The money

Travix Finance

  • Invoices and receipts
  • Customer and vendor ledgers
  • Double-entry GL, P&L
  • Refunds, commission, tax

The movement

Travix Umrah

  • Pilgrims and MOFA visa data
  • Hotel contracts and beds
  • Room allocation
  • Service vouchers

What Travix Umrah does

Six capabilities, all shipping today.

A real pilgrim record, keyed on passport

Pilgrims stop being names typed onto an invoice line. Each one is a record keyed on passport number, with every trip they have ever taken attached to it.

  • Passport search that returns the pilgrim instantly
  • Duplicate detection on passport and visa number
  • Merge two records without losing trip history
  • Documents against the pilgrim, not the booking
  • A status per trip, with illegal transitions rejected by the server

MOFA and Nusuk import that remembers your columns

Upload the spreadsheet you already receive. Travix detects the columns, stages every row for review, and only writes once you commit.

  • CSV, Excel and Nusuk exports
  • Automatic column detection, saved and reused per format
  • Every row staged and reviewable before anything is written
  • Duplicates flagged against existing pilgrims
  • Failed rows exported as CSV so you can fix and re-upload

Hotel contracts with the beds you actually bought

A contract is a season, a bed count and a cost — not a note in a spreadsheet. Travix tracks what you contracted, what you have used, and what it is costing you.

  • Hotels with city, distance to the Haram, rating and contacts
  • Contracts by season with bed counts, rooms and per-bed cost
  • Draft → Active → Expired lifecycle
  • Activating a contract raises a draft payable bill in Travix Finance
  • Alerts for overbooking, low capacity, and contracts expiring with pilgrims still allocated

Bed-level inventory, not a room count

Rooms, beds, blocks and gender restrictions, projected into a live picture of what is free tonight and what is free next Tuesday.

  • Rooms created individually or in bulk by floor and range
  • Gender restriction and room state per room
  • Bed blocks for maintenance, held and released explicitly
  • Total, reserved, free, blocked and occupancy % per hotel
  • Daily occupancy calendar against the contracted capacity line

Room allocation that knows the rules

Drag a pilgrim onto a bed and the map tells you before you drop whether it is legal. Capacity, gender and bed blocks are hard rules; family, booking cohesion and age pairing are scored.

  • Bed map with illegal targets dimmed before the drop
  • Hard rules enforced server-side, never only in the browser
  • Auto-allocate proposes a full plan you review before committing
  • Concurrent edits detected — two staff cannot fill the same bed
  • Full allocation history, with undo on the last commit

Service vouchers your shirka will accept

The operational document your Saudi ground handler expects, carrying their branding, with the flights, hotels, transport and pilgrim list on it.

  • Five-state lifecycle with approval and lock/unlock, all audited
  • Per-shirka branding — Arabic name, stamp, signature, footer
  • Hotel segments linked to the real contract, not retyped
  • Prefill a voucher straight from a travel invoice
  • Print view built for the document, not the screen

Questions operators ask

Travix Umrah is an add-on to Travix Cloud. See how it is priced, what tour operators use it for, or read about how we handle your data.

Run your next season on Travix

Tell us how many pilgrims you move and which cities you work. We will show you the parts that matter to you.